Conference amp Reception Coordinator

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Conference & Reception Coordinator

The candidate will run reports and continuously monitor the conference room reservation system, following up on meeting reservation requirements, ensuring adequate information is entered, and taking proactive measures to ensure meetings are setup properly. Coordinate catering orders for meetings and communicates orders to the team. Coordinate catering, tracks supplies, schedules, and prepares all client and firm special events hosted on-site. Submit invoice/expenses into firm accounting software verifying all work product is properly produced and checked for accuracy. Assist receptionist at front desk as needed including greeting clients, validating parking, responding to couriers, answering phones, and assisting with client requests. Working in a team environment, this position is responsible for coordinating daily functions relating to the operations of the client and internal conference rooms, staging the conference room seating, tables, lighting and temperature and verifying all are operational coordinating easels, flip charts, or white boards if requested, setting up beverage services including food service if requested refreshing beverages during the meeting if requested in a timely and professional manner cleaning and resetting the conference room after the meeting to verify it is ready for the next meeting. Assist other departmental staff with set-up and/or break down of special event furniture and supplies. Perform light housekeeping duties to include cleaning of light switches, painted doors, glass doors, vacuuming following large conference room meetings as required, etc.. Supply the conference rooms with hospitality related items and basic office supplies as needed. Monitor public areas on a daily and consistent basis to include maintaining a clean, safe, and orderly state. Make coffee, maintaining break room equipment, and cleaning equipment. Assist with maintaining appropriate supply levels of hospitality related items. Daily cleanliness to include countertops, sinks, inside cabinetry, and appliances. Refrigerators and other pantry equipment to be cleaned on schedule determined by local office. Ensure that all safety issues, malfunctioning equipment, or issues with the facility (lights, chairs, HVAC, etc.) are reported to the Workplace Services Supervisor immediately. Adhere to current single stream recycling initiatives. Assist team members with their duties and setups, as needed. Performs other Workplace Services duties as may be required from time to time. High School or better degree is required. Should have 2-3 years’ relevant experience, preferably in a professional services environment. Experience in a reception or front-desk role is preferred.

Additional Information

Requisition Number: CONFE001923. Send cover letter and resume.

Company info

Husch Blackwell LLP
4240 Building 4240 Duncan Avenue, Suite 155
Saint Louis
Missouri
United States 63110
Website : http://www.huschblackwell.com