Office Assistant

Profile

Office Assistant - Bend

Duties: Responsible for organizing files, creating pleading indexes, closing files and working with ‎the records department. Contact entry into InterAction. Assistance with client holiday events and gifts, and coordination of office events such as ‎monthly lunches. Draft correspondence shells. Process invoices for payment and check requests. Travel arrangements and prepare expense reimbursements. Project support under legal assistant or paralegal supervision. Greet clients and visitors. Perform daily housekeeping tasks such as loading and unloading the dishwasher, brewing ‎coffee, cleaning the conference rooms, stocking the refrigerator, and running errands. Electronic file management, including saving emails to Filesite. Transcription, scanning incoming mail and dispersing to the legal assistants and paralegals or saving to ‎Filesite. Copy and scanning projects. Assist with large mailings. Prepare UPS/FEDEX slips for overnight delivery. Responsible for conference room set-up, including AV equipment, lunch orders and clean-up following. Maintain schedules for Conference Rooms and visiting attorney offices; send daily emails ‎to the office with these schedules. Responsible for scheduling client meetings. Maintain supply room.

Company info

Schwabe, Williamson & Wyatt PC
Melissa Tofell
530 Center Street NE Suite 400
Salem
Oregon
United States 97301
Website : http://www.schwabe.com/