Accounting Assistant international Accounts Payable

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Accounting Assistant (international Accounts Payable)

The candidate performs a variety of accounting duties according to established policies and procedures which may include entry of foreign vendor invoices or review of foreign invoices submitted by attorneys and staff, processing the quick checks, domestic accounts payable, and posting cost entry for the Firm and processing trust receipts and disbursements. Maintains contact with attorneys and staff and observes confidentiality of client and firm matters. Utilizes computerized accounting, payables and general ledger software programs. Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges. Requests and reviews form W-8 from foreign vendors. Reviews vendor statement of accounts. Processes weekly foreign accounts payable check run. Processes a portion of the Firm’s domestic accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges. Prepares quick checks for charges posted to client and firm accounts on a daily basis. Reviews expense reports submitted by attorneys and staff. Monitors entries made to elevator trade and makes certain the transactions are transferred to valid matters in a timely manner. Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx. Processing the trust account receipts and disbursements. Makes necessary corrections to charges posted to clients as directed by attorneys. Develops spreadsheets utilizing Excel. Operates office equipment including personal computer, copiers, and 10-key calculator. Maintains telephone and personal contact with clients, attorneys and staff on charges posted to matters. Should have ability to read, write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts. Approximately six months to one year of on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys and staff and to provide information with ordinary courtesy and tact.

Company info

Barnes & Thornburg LLP
11 South Meridian Street
Indianapolis
Indiana
United States 46204
Website : http://www.btlaw.com