Reception-Calendar Manager

Profile

Reception-Calendar Manager

Responsibilities: Create a positive, impactful, professional first impression on behalf of the firm by phone, in person and by email. Answer Incoming Calls. Direct incoming calls as appropriate. Provide information to incoming callers as appropriate. Interact with the courts and administrative agencies regarding hearings, motions and other appearances. Schedule client and third-party calls and meetings. Maintain attorneys’ calendars and the Firm Master Calendar, ensuring calendars are accurate, organized and synchronized. Retrieve answering service messages and emails and ensure that they receive a prompt reply. Return calls if needed. Ensure that messages are added to the client database. Receive mail, deliveries, and packages. Direct all mail and deliveries to the proper person. Stamp the date received on all incoming mail and dispose of junk mail. File documents in appropriate client files & sub-files. Organize documents in both paper and electronic files and maintain them per procedures. Perform other general office duties as requested. Make copies/ scan documents. Prepare and send legal correspondence as directed by attorneys. Take notes during new client intake meetings. Set up new client files. Assist with documenting policies and procedures for your areas of responsibility.

Company info

The Maddox Law Firm, LLC
125 Elm Street, Suite 5
New Canaan
Connecticut
United States 06840
Website : http://themaddoxlawfirm.com