Part-time Accounts Payable Specialist

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Part-time Accounts Payable Specialist
The candidate reconciles vendor account statements and assists in other general accounting duties. Prepares check requests for invoices assuring proper approvals and supporting documentation is obtained, checking for accuracy of client matter codes, office codes, disbursement codes, and other details to ensure compliance with Firm policy and procedures. Facilitates obtaining proper approval authorization of large invoices, coordinating with Corporations Delaware team or respective requestor. Receives and responds to inquiries from vendors externally and staff internally regarding payment status. Researches and resolves vendor open item statements. Obtains W-9's and other required vendor information for formation of new vendor files. Maintains daily Petty Cash Operating Account. Cuts checks from the Petty Cash Operating and Skardel Accounts. Reconciles Petty Cash onsite cashbox on regular basis. Replenishes Petty Cash onsite cashbox as needed to maintain adequate level as determined by Accounting Supervisor. Cashes employee checks onsite and prepares timely deposits of cashed checks. Prepares Check Requests to replenish funds dispersed from Petty Cash onsite cashbox as Personal Advances and/or Checks issued through PNC Petty Cash Checking Account. Prepares reports as necessary using Excel. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Opens, sorts and routes incoming mail. Performs other related duties as assigned. Associate's Degree is required. Should have 2+ years of related experience. Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems is required.

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