Administrative Assistant

Profile

Administrative Assistant

Duties: Manage, organize and update calendars for CEO and legal-staff members. Ensure management is informed of deadlines and urgent matters. Answer a multi-line telephone system, screen incoming calls, take accurate messages and transfer calls/ messages to the appropriate personnel. Greet incoming visitors in a professional manner and promptly notify the appropriate staff member(s) of arrival. Receive, review, and distribute incoming and outgoing mail, and notify appropriate personnel of correspondence. Scan, file and organize correspondence and documents. Organize office area and office supplies regularly. Prepare reports for weekly meetings. Interpret documents, calls, appointments and meetings for legal staff as needed. Remain up-to-date with certifications, CLE credits, and complete all required trainings in a timely manner. Maintain confidentiality of correspondence at-all-times. Collaborate and coordinate with administrative staff and all colleagues to provide utmost customer service. Communicate effectively and professionally with clients, third party vendors and all persons.

Company info

Law Offices of Daniel Shanfield - Immigration Defense, PC
111 W. St. John Street, Suite 315
San Jose
California
United States 95113
Website : http://www.immigration-defense.com/