Administrative assistant

Profile

A Remote Administrative Assistant provides clerical, organizational, and operational support to executives, teams, or organizations from a remote location—typically from home or another off-site workspace with reliable internet. 

Key Responsibilities:

• Calendar & Meeting Management: Schedule and coordinate meetings, conference calls, and appointments across multiple time zones; prepare agendas and follow-up materials. 

• Communication & Correspondence: Respond to emails and phone calls professionally, draft and edit reports, presentations, and official correspondence. 

• Travel & Logistics Coordination: Arrange flights, accommodations, transportation, and itineraries for executives or team members. 

• Document & Records Management: Maintain digital and physical filing systems, manage contracts, compliance documentation, and sensitive data with strict confidentiality. 

• Data Entry & Reporting: Perform accurate data entry, generate reports, track expenses, and assist with billing, invoicing, and basic bookkeeping tasks. 

• Vendor & Stakeholder Liaison: Serve as a point of contact for external vendors, clients, and internal departments; manage procurement and office supply orders.

• Onboarding & Project Support: Assist in onboarding new employees, prepare training materials, and support special projects or event planning. 

• Technology & Tools: Proficient in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, Zoom, Slack, and other collaboration platforms. 

Required Skills & Qualifications:

• High school diploma (some roles prefer an associate or bachelor’s degree).

• Proven experience in administrative or office support roles.

• Advanced proficiency in Microsoft Office or Google Workspace. 

• Strong time management, attention to detail, and self-motivation. 

• Excellent written and verbal communication skills. 

• Ability to multitask, prioritize, and work independently in a remote environment. 

Company info

Confidential