Legal Secretary litigation

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Legal Secretary (Litigation)

The candidate will type and edit legal and other documents (including correspondence, memoranda, bills, timesheets, and project work) from handwritten, typed materials and transcription tapes. Copy, distribute, send (electronically and/or via mail, courier or express service), file, and otherwise handle completed work. The use of a typewriter may be necessary for certain assignments. Proficiency in eFiling in State and Federal Courts and all court procedures. Ability to produce TOCs and TOAs manually and accurately. Proofread and redline works for accuracy of copy, format, grammar, punctuation, and syntax. Partner with case teams on key court filings. Receive, screen, and transmit telephone calls, conference calls, and messages to/from attorneys, clients, and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports, and expense reports. Set up and maintain files. Coordinate conferences, meetings, and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm, and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates, and attorneys whose secretaries are absent. Should have a High School Diploma or equivalent; 10 years of litigation secretarial experience supporting partner-level attorneys. A specialized secretarial degree, associate and/or bachelor's degree are desirable; the ability to type at least 70 words per minute with accuracy; knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional; knowledge of the proper preparation of time records, expense reports, client bills, and conflict-checking forms (if applicable to the position); excellent written and oral communication skills, including grammar, spelling, and punctuation; proficiency with advanced telephone functions, including conference calling and voicemail; excellent telephone manner; familiarity with legal filing and record-keeping practices is required. Should have strong organizational skills; the ability to perform clerical tasks with a high degree of accuracy. Should have proficiency in office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones, and transcription machines; ability to work independently and as a member of a team, take initiative, set priorities, and see projects through completion; ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities; ability to establish effective working relationships within the office and firm, and with clients, vendors, and others outside the firm.

Company info

Akin Gump Strauss Hauer & Feld LLP
580 California Street Suite 1500
San Francisco
California
United States 94104
Website : https://www.akingump.com