Accounts Payable Coordinator

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Accounts Payable Coordinator

The candidate will audit receipts, review and accrual of sales/use tax during three way matching process of invoices, resolution of past due invoices, and obtaining vendor documentation from requestors. Conduct daily audit of reports and receipts for consistent compliance to Firm policies and monitors and track various monthly reports, i.e. pending approvals, duplicates, and unsubmitted transactions. Review invoices for accuracy and appropriate accounting treatment, i.e. general ledger accounts, project codes, billing cost codes and bank assignments. Ensure that rush requests are handled daily. Verify and assess multiple state jurisdictions of state/use tax accruals on invoices during three way matching. Perform vendor due diligence by verification of business, tax identification, independently verifying bank details and obtaining necessary approvals. Record expert witness and local counsel exceptions with notifications to New Business Department. Perform and reconcile accounts payable and soft cost uploads for posting to financial software. Reconcile vendor statements by reviewing past due invoices and maintains vendor contact to resolve payments issues. Perform periodic analysis projects related to expense transactions or accounts payable operations. Data gather, package and provide analysis/insights on data and/or trends. Assist in departmental process improvement projects. Process voucher reclassifications. Answer inquiries from accounts payable support line and achieve issue resolution. Assemble paperwork and approvals for final verification before payments are released to vendors and maintain electronic storage of completed accounts payable documentation in the Firm’s document management system. Bachelor’s Degree in Accounting, Finance, or Business is preferred. Should have have 3-5 years of accounts payable work experience, preferably in a law firm or professional services industry, showing progressive growth in responsibilities.

Additional Information

Job ID: 6622

Company info

Kirkland & Ellis LLP
300 North LaSalle
Chicago
Illinois
United States 60654
Fax : 312-862-2200
Website : https://www.kirkland.com