Office Services Clerk

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Office Services Clerk

The candidate provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents. Travels to local outside vendors (i.e. Kinko’s, Staples) when necessary to obtain materials and supplies or complete projects appropriately/correctly. Orders and receives office and kitchen supplies with approval from Office Manager. Maintains all supplies in an orderly fashion. Maintains copy/supply room stock in an orderly fashion and inventories stock periodically to maintain adequate level of supplies. Verifies packing slips for receipt and delivery forwarding receipts to Office Manager. Maintains supplies in meeting rooms, visitor offices, visitor center and library. Coordinates set up of video conferencing equipment with front desk receptionist including meeting room and server room connections. Sets up and removes video conferencing equipment and operates VCR. Sets up furniture and room configuration. Provides beverages for meeting rooms and arranges lunches upon arrival from caterers. Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines. Places service calls when necessary and orders supplies for equipment when approved by Office Manager. Coordinates with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set up and clean up. Maintains server and satellite coffee area including daily cleaning of all counters and emptying, loading and running dishwasher when necessary. Periodically assists with kitchen appliance maintenance. Maintains office furniture and equipment, providing light repairs and movement of furniture. Assists with office moves and transfers. Picks up files and returns to appropriate storage location within SD office and when necessary, packs and sends files to other offices. Completes and mails copier meter cards. Replaces printer toner cartridges when necessary. Maintains premises making minor repairs when necessary, e.g. replacing light bulbs, cabinet jams, desk or chair repairs, etc.. Establishes working relationships with outside vendors and service providers. Participates in maintaining manual for department. Other duties as required or assigned by supervision.

Company info

Withers
101 West Broadway, Suite 1000
San Diego
California
United States 92101
Phone : 619 564 6170
Fax : 619 358 1650
Website : http://www.withersworldwide.com/