Administrative Assistant Business amp Legal Affairs

Profile

Administrative Assistant, Business & Legal Affairs

The candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction. Coordinate & prioritize meetings involving UMG Business Affairs staff. Phone answering and message taking as required. Responsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained). Exercise discretion when patching calls, rolling calls, and interrupting meetings. Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar. Greet and direct internal/external Business Affairs meeting participants. Book travel, accommodations, car services & process Travel & Entertainment expenses. Create, send, receive and distribute internal/external company communications. Business Affairs filing in coordination with other Business Affairs filers. Special projects as needed. Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision. Maintain and organize files, including all relevant correspondence. Maintain relevant files in the computer-based systems. Assist in department and company projects as needed. Bachelors Degree and entry level paralegal equivalent experience. Music/Entertainment Industry experience (legal-related experience preferred). Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective). Ability to interact comfortably and effectively with the firm's employees at all levels, including Senior Management. Ability to interact comfortably and effectively with employees of parties with whom the firm does business. Self-motivated, pro-active and resourceful. Excellent follow-through and close attention to detail. Able to adjust to changing priorities and able to multi-task. Excellent customer service skills. Excellent organization and time management skills. Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint. Must have excellent verbal, written and interpersonal communication skills. Ability to stay on top of multiple initiatives at one time. Ability to work quickly and accurately under pressure .

Additional Information

Job ID; UMG-7346.

Company info

Universal Music Group
1755 Broadway
New York
New York
United States 10019
Website : http://www.universalmusic.com