Temporary Hospitality Service Specialist

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Temporary Hospitality Service Specialist

The candidate will coordinate all hospitality related functions and assist in prep set-up/break-down of all meetings, conferences and offsite events to ensure all requests are scheduled appropriately according to specified timelines provided by the attorneys/secretaries. Arrange for all catering needs by acting as a liaison between vendors, food service staff and the person making the reservation to ensure proper food order, deliver time and charges. Follow up prior to meetings ensuring that all details have been properly communicated and executed. Assist attorneys and support staff with menu arrangements, meeting room reservations and catering requests accurately documenting all aspects to ensure all requests are met and information has been properly entered and executed. Use firm conference room scheduling software to create, review and edit meeting and guest office reservations. Provide Reception Desk coverage, including greeting, directing and otherwise assisting firm guests; reception telephone coverage and responding in a timely manner to online/emailed space requests. Specialists are also responsible for greeting and escorting outside vendors to the appropriate department, floor or conference room. Review daily calendar, follow up prior to meetings ensuring that all details and catering requests are accurate and communicated properly to all appropriate departments and/or vendors to ensure that meetings and catering arrangements run smoothly. Interface with all inter office departments, including technology, general services, and secretarial services to guarantee preparedness of the Conference Center for all meeting needs. Daily inspection of conference rooms checking for cleanliness, preparedness and proper room set up. Meet room set-up including rearranging tables and chairs and clean-up after meetings including wiping down tables and chairs; discarding leftover food; removing sterno cans, racks and serving utensils; loading dishwasher with china, silverware and glassware. Stock of supplies in storeroom and pantry storage areas in an organized fashion and ensuring that supplies are timely ordered. Support, when directed and on an overtime basis, evening functions held both in the Conference Center and at outside venues. Evening cleanup including wiping down pantry surfaces, microwaves, loading and starting dishwasher and weekly refrigerator cleaning including throwing away leftover food items and wiping down inside of refrigerator. Process vendor invoices, including, but not limited to, food service providers, vending service providers, outside catering companies, florists, linen companies, etc. ensuring proper client/matter and expense line coding. College Degree or equivalent experience is required. Should have 2+ years conference center experience preferably in a law firm or other fast-paced environment.

Company info

Jenner & Block, L.L.P.
919 Third Ave. 37th Fl.
New York
New York
United States 10022-3908
Website : https://jenner.com/