Billing Coordinator

Profile

Billing Coordinator

Responsibilities: Develop smooth working relationships with Partners, administrative assistants and members of the billing team. Interface with CFO and management. Prepare monthly narrative and detailed billing. Carefully observe and apply discounts ensuring adherence to client requirements; check discounts applied by the accounting system; follow up with partner/reviewer to ensure timely review and transmittal to clients. Print and distribute Pro-formas, as well as follow-up with Billing Partner regarding un-billed charges, especially those over 30 days. Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process. Coordinate and monitor the activity of administrative assistants who have access to directly edit time entries. Send bills to clients via mail or email attachments, as well as submitting bills electronically using client-assigned vendors. Work with rate tables and client arrangements. Maintain information with respect to client-specific rates, discounts, disallowed charges and required task coding as it relates to electronic billing, manage submission of timekeepers for rate approvals; communicate and troubleshoot billing issues with attorneys/administrative assistant; track bill rejections and coordinate re- submissions; track timing of approval and payment of bills. Actively monitor client receivables/aging, and work with management to monitor un-allocated funds and expedite application to WIP and AR. Maintain good communications with the firm’s clients regarding their billing. Ad-hoc and standard reporting for requests that come from clients and Partners.

Additional Information

Ref. BILLI01115

Company info

Willkie Farr & Gallagher LLP
787 7th Avenue Suite 4424
New York
New York
United States 10019-6018
Fax : 212-728-8111
Website : http://www.willkie.com