Executive Assistant

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Executive Assistant

The candidate will be ensuring all necessary information is included in each calendar entry, appointments are not double booked, appointments are consistent with Partner’s block calendaring schedule, and appointments are appropriately booked based on availability and travel time. Professional appointments include scheduling meetings with referral partners, vendors, management coaches, and more. Personal appointments include scheduling medical, personal care appointments, auto detailing, and more. Email organization to include reviewing and prioritizing emails, sorting into appropriate folders, and responding per Partners’ instructions. Achieve a “Zero Inbox” at the end of the work day. Organize, attend meetings with Partners and take notes to turn into action items. Follow up with meeting attendees on completion of action items. Book travel, both professional and personal, and assist in modifications or needs during Partners’ travel time. Organization of physical office to include interval review and filing of items on Partners’ desk, drawers, and cabinets. Calculation and preparation of expense reporting for Partners. Attend weekly one-on-one meetings with Partners to maximize productivity for the week and attend daily stand-up meetings to review priority tasks for the day. Personal tasks to include Partners’ dry-cleaning, grocery shopping, pets to veterinarian appointments, transportation of children, on an as-needed basis, and scheduling of personal appointments on behalf of Partners. Project management and event planning for Partners and firm activities. Order office supplies and other equipment at the request of the Director of Operations. Should have time management and organizational skills. Must be technologically savvy with basic knowledge of Microsoft Office Suite, and the ability to learn other software and online programs as necessary. Professional appearance.

Additional Information

Submit a resume and cover letter.

Company info

The Grey Legal Group, APC.
29970 Technology Drive 211
Murrieta
California
United States 92563
Website : https://thegreylegalgroup.com/