Practice Coordinator

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The Practice Coordinator will play an active role in assisting with the execution of initiatives to help advance the business goals of their assigned practice. The Practice Coordinator reports to the group’s Practice Group Director (PGD) and works with other firm legal and administrative groups to support the practice groups’ goals related to financial performance, talent management, partner support, and firm-wide strategic initiatives.
Essential Job Duties:
•Work with PGD and Practice Group Leader to develop strategic business goals, objectives, and tactics in alignment with the firm’s strategy, partnering with other leaders in practice groups to ensure alignment of identified strategies.
•Work collaboratively with peers across the firm’s business support departments (e.g., Business Development, Marketing, Legal Talent, Finance & Accounting, Knowledge Management, Human Resources) to manage initiatives and support business strategies as determined by the practice groups.
•Under the direction of the PGD and in partnership with Business Development, assist in the development and implementation of practice group annual business plans; work with PGLs and other partners to execute tactical steps to accomplish goals and objectives of the plans.
•Provide onboarding and integration support to attorney and practice business professional hires.
•Work cross-functionally to manage and promote attorney development and diversity, equity & inclusion initiatives.
•Work with practice group and practice team leaders, as well as with Professional Development colleagues to plan and conduct formal training programs for lawyers as needed.
•Review and analyze monthly financial reports on utilization, inventory, alternative fee arrangements, budget, and other key performance indicators, and raise trends and highlights of analysis to PGD to ensure optimal practice performance. Work with colleagues in Finance to address specific reporting needs for the practice groups and practice teams.
•Plan, organize, and support Department and practice group meetings and retreats, including coordinating with appropriate administrative departments, preparing, and communicating agendas and materials, and developing and executing action items.
•Collaborate with attorneys, IT, and Knowledge Management teams to define, implement, and maintain appropriate knowledge management systems.
•Communicate and coordinate practice group support staff needs for paralegals and other non-attorney timekeepers and legal practice assistants with Human Resources and Office Administrators.
•Facilitate communication across practice group to proactively identify areas for process improvement and partner with PGD to develop solutions consistent with internal best practices.
•Ensure practice group receives adequate technical support in all services areas, including Finance, Business Development, and Knowledge Management for appropriate technology procurement to support emerging work and projects.
•Formulate an expense budget for approval by PGD & PGL and track expenditures to ensure they are within approved budget guidelines, recommending corrective action as needed.
•Support the PGD on special projects as requested.
Minimum Requirements:
•Bachelor’s degree required; advanced degree (JD, MBA) is a plus.
•Minimum of 2 years of experience in a law firm or other professional services firm strongly preferred.
•A combination of education, training, and experience that demonstrates the ability to perform the duties of the job.
•Professionalism, integrity, sound judgment, and discretion regarding sensitive and confidential matters.
•Ability to work independently as well as on a team with minimal supervision and to collaborate effectively across administrative departments and practice groups in all offices.
•Service mindset and the ability to take the initiative, think critically, identify, and solve problems, and marshal appropriate resources.
•Ability to build and maintain strong relationships and gain the trust of the attorneys and professional staff.
•Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and to execute with an attention to detail, even when under pressure.
•Excellent verbal and written communication skills.
•Awareness and understanding of business processes and ability to identify areas for process improvement in order to develop and implement best practices.
•Motivated self-starter who is has been successful working in a high performance, fast-moving, dynamic environment.
•Proficiency with Microsoft Office suite is preferred, as well as an ability to quickly learn and utilize additional technology solutions.
•Flexibility and a positive attitude.
Candidates must have permanent authorization to work in the United States.
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