Legal Administrative Assistant

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Legal Administrative Assistant

Responsibilities: Review partner’s inbox frequently throughout the day to identify emails that need immediate response and/or require a scheduled call; attend to email to ensure timely response to clients. Weekly review of partner’s inbox to summarize open items. Maintain calendar of calls, meetings and business trips, apprising attorney of responsibilities in advance of commitment. Receive, screen and route incoming telephone calls, conference calls and messages to attorneys, clients and staff promptly. Assist callers as appropriate in the attorney’s absence. Refer callers to other attorneys and respond to inquiries when appropriate. Sort, date stamp and distribute incoming and outgoing mail promptly. Open and review materials as directed. Compose/draft routine correspondence for attorney signature. Assist this busy advice and counsel practice with substantial word-processing work on large employee handbooks and employment agreements. Prepare PowerPoint slides for frequent webinars; coordinate with marketing in all aspects of webinar planning. Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling, meals, beverages, preparation of materials and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel and car reservations for attorneys and clients. Prepare bills on a monthly basis. Edit and finalize bills to ensure accuracy of input. Coordinate preliminary conflict checks to ensure the attorney and firm ability to represent the potential client. Set up, organize and maintain client files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested. Designate disposition of files to either form files, attorney files, or finish files as appropriate. Perform a variety of administrative functions including processing new matter reports, preparation of expense reports, tracking CLE credits, etc. Employ firm applications efficiently and effectively to process work. Work collaboratively with others across the firm to meet the needs of attorneys across the firm. Follow up on requests made by attorneys, paralegals and clients. Assist other attorneys or staff in performing secretarial functions as requested or needed. Provide coverage to reception on a rotating basis or during vacation periods. Perform other functions as requested or needed.

Additional Information

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Company info

Pierce Atwood LLP
Heather Higgins
Pease International Tradeport One New Hampshire Ave. 350
Portsmouth
New Hampshire
United States 03801
Website : http://www.pierceatwood.com/