Legal Assistant

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Legal Assistant

Duties: Supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial tasks, and working collaboratively and cooperative with others in a team-oriented environment. Supports a set of attorneys as a primary assignment and also provides back-up assistance to others as assigned. Draft standard pleadings, correspondence, memoranda and other documents. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Consistently updates all applicable contact records (including attorney’s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.

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